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Onboarding Process
Five Tips for a Smooth JobFlow ImplementationBrowser and Device RequirementsAdding a New UserCreating an Individual Customer and Link a SiteUnderstanding Item Codes and GL/Account Codes
MYOB Integration
Connecting to MYOBLinking MYOB customers to JobFlowHow to obtain an Address List of Customers in MYOBExporting Customers and Inventory from MYOBInvoicing to MYOB
Xero Integration
Connecting JobFlow and XeroLinking Xero Customers to JobFlowXero Invoicing Set UpLinking Chargeout RatesSending Invoices to Xero
Jobs
Anatomy of the Job Page - Part 1 (Job Details)Anatomy of the Job Page - Part 2 (Tasks)Anatomy of the Job Page - Part 3 (Products and Summary) Ways to Create a JobEnabling Spray and Spread RecordingAdding File Attachments to JobsHow to Use the Calendar Based SchedulerUsing TimesheetsExporting Timesheets for PayrollJob Statuses ExplainedScheduling Jobs
Dockets
Understanding DocketsSetting up Docket TemplatesCreating a Docket on the Mobile AppAdding Dockets to a Job - New or Existing
Mobile App User Guide
Quick Start TipsGetting StartedSimple JobsSpecific WorkflowsDocketsTimesheetsTeam Leader Tools & Permissions

Exporting Timesheets for Payroll

Export Timesheets from JobFlow

Open the Timesheets Report

You can access your templates from the main menu.

  • Open the Hamburger Menu
  • Navate to Reports → Timesheets

This page lists all timesheets submitted for the selected week.

Change the Week or View All Users

  • When using this report for the first time:
        • Set your Week Ending Day
        • Choose how many Weeks to Display, using the drop downs in the top right.
  • To navigate between weeks:
        • Use the date selector arrows in the top right
  • To filter users:
        • Select All Users to view or enter timesheets for users who have not submitted one, or
        • Type a User's Name into the filter box to search for a specific person

        • Ensure the week ending selected is the last day of your pay period. For example, if your pay period runs Monday to Sunday, select Sunday as the week ending.
        • If you pay fortnightly, select Show 2 weeks. For weekly pay periods, select Show 1 week.
        • Confirm that the date range displayed in the top right corner matches your intended pay period.


Review and confirm all timesheets

  • Click the timesheet entry for the user and day you want to update

  • If needed time entries can be overriden and corrected.

  • Choose one of the following actions:
        • Override
        • Reject
        • Approve A Day
  • You can export all timesheet data for the selected week:
        • Click Summary CSV


Creating the CSV file to download

  • Click Download CSV at the left bottom of the pop up box to create a CSV file

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  • A pop-up box will appear:
      • Confirm the dates are correct.
      • From the drop-down box, select Hours and minutes with colons.
      • Click Download CSV.

  • Save the file on your computer in your designated payroll folder.

  • Open the CSV file and map the columns to match your payroll programme to reduce data entry errors and streamline processing.


Upload Timesheets into your Payroll Programme

  • Log in to your payroll programme and navigate to the screen where timesheets are entered.
  • Select the correct pay period
  • If CSV import is Available, chose Import Timesheet and upload the file.
  • Otherwise, mannual enter hours using the JobFlow CSV as your reference.
  • Continue through the standard process of processing your pay run, following the procedures of your payroll programme.


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